What is Georgia’s Statewide Maintenance Contract?

The Georgia Department of Administrative Services, State Purchasing Division, has established a statewide contract for Facility Maintenance Solutions (99999-001-SPD0000154-0001) with CGL Facility Management, LLC. This is a Convenience Contract available for use by all state, city, and county public entities within the state of Georgia effective September 1, 2018.

The purpose of the SWC

To provide a single source for preventive/scheduled and corrective/unscheduled maintenance services for public entities throughout the state. The contract is available for all types and use of facilities or properties. The scope of services includes all the labor and material to perform on-site preventive maintenance services, including:

  • Building envelope and structure
  • Site utilities and distribution systems
  • Central utility plants
  • Hot and chilled water systems
  • Natural gas, LP distribution, and combustion systems
  • Plumbing, sewer, and water control systems
  • Electrical systems and lighting
  • Heating ventilation and air conditioning (HVAC)
  • Uninterruptible power supply (UPS) systems
  • Emergency generators
  • Security and alarm systems
  • Fire alarm, fire sprinkler, and fire suppression systems
  • Water towers
  • Kitchen and laundry equipment
  • Pest control services
  • Swimming pools
  • Grounds/landscape
  • Fume hoods
  • Medical and Dental equipment
  • Lab Equipment
  • Locking Control Systems

Frequently Asked Questions

How much will it cost?

Each solution developed for an Authorized User of the statewide contract is customized to the needs of their respective facilities. Based on these needs, desired scope and staffing, and condition of the facilities, the fixed price cost proposal will vary significantly. A CGL representative would be glad to discuss how the cost buildup is determined based the needs of your facilities

I do not know the full details of the condition of my facilities. What do I do?

As part of the statewide contract, CGL will perform a through facility condition report that will provide you with the current condition of each major system. This document will help prioritize work activities and maintenance resources appropriately to make the most significant impact as soon as possible.

Can I use the statewide contract to perform a single facility repair or project?

No you cannot. The statewide contract is intended to establish an effective preventive and corrective maintenance program based on the needs of the Authorized User. Based on this, utilization of the statewide contract requires a Preventive/Scheduled component to qualify. Once an Authorized User is on the statewide contract for Preventive/Scheduled maintenance, then the contract can be utilized to perform most any type of building repair or upgrade.

Can janitorial services be performed under this statewide contract?

No. Janitorial services cannot be performed under the Facility Maintenance Solutions statewide contract.

What type of information does CGL need to develop a solution and cost?

CGL needs to understand the scope of work and equipment inside or outside the facilities for which the Authorized User desires CGL to perform maintenance. The statewide contract is flexible enough to allow a variety of solutions from supplementing an existing workforce with subcontractors and materials still provided by the agency, to CGL handling all labor, subcontractors, and materials required for the provision of all maintenance and landscaping service. Therefore, the desired scope defines the information CGL will need. Typical information is square footage of the facilities, equipment lists, copies of equipment records, and compliance reports (fire alarm, suppression, elevators, generators, etc.). If this information is not available, CGL will work with the agency to obtain the information needed.

Services Provided Under Contract

  • Provides for skilled and quality staffing.

  • Drastically reduces emergency repairs.

  • Eliminates the need for travel and truck costs associated with over-use of outside specialty contractors.

  • Lowers costs associated with deferred maintenance.

  • Lowers overall maintenance and utility costs.

Contract facility maintenance provides accountability for performance and tracking all maintenance cost. Accountability provides the means to:

  • Establish accurate benchmarks for maintenance costs.

  • Audit the building investment using useful information.

  • Accurately monitor building condition.

  • Maintain warranty conditions to avoid unnecessary repairs.

  • Increase overall craft effectiveness through efficient labor utilization, lowering cost and increasing wrench time.

  • Improve budgeting year over year.

Current Participating Agencies

CGL_GA Statewide-01
  • Georgia Department of Juvenile Justice

  • Georgia Department of Defense

  • Georgia Division of Family and Children Services

  • Georgia Department of Behavioral Health and Developmental Disabilities

  • Georgia Road and Toll Authority

  • Georgia Department of Corrections

  • DeKalb County Government

  • Forsyth County Government

  • Fulton County Government

  • Clayton County Government 

  • Georgia Institute of Technology